Company name requirements

The name of the company must be distinctive and not conflict with any existing registered trademarks. It is essential to check the availability of the name through the KRS online portal. Additionally, it is advisable to steer clear of names that could potentially violate copyright regulations. Non-compliance with these stipulations may lead to the rejection of the registration application.

Legal address options

Real Office: This refers to a tangible location that signifies ongoing business activities. It is the preferred option for VAT registration, although it entails higher expenses.

Virtual Office: This is a more economical alternative for handling correspondence. Nevertheless, such addresses may be subject to increased examination by tax authorities and financial institutions. Modifications within the same city do not necessitate changes to the articles of incorporation, whereas moves to a different city do require amendments.

Company management

The management board is solely responsible for company operations, represented by either:

• A single President of the Board (Prezes Zarządu)
• A collegial body of board members
• The board signs all official documents and ensures effective governance.s

Annual financial reporting

New companies must submit their first financial report based on registration timing:

• Before June 30: Report covers the current year.
• After June 30: Report covers the following year.

Standard deadlines include:

• March 31: Submission to tax authorities.
• June 30: Submission to the National Court Register (KRS).

PKD industry codes

PKD codes define a company’s economic activities and are critical for classification by tax and statistical authorities. Ensure the codes align with your operations, and update them through the KRS if your business scope changes.